Is your organisation planning to use HR Payroll software? Are you looking for the right way to get started with HR Payroll software? Then, you are in the right place.
Using HRMS software is probably the best way to streamline the processes and save time and money on complex HR operations. But to get the most out of your HRMS investment, you must know exactly what HR software is and how to use it for the maximum efficiency. And that’s exactly what you’ll learn here today.
Payroll Management Software User Guide
So, before you start using the best HR software in India, make sure you have all the data and knowledge required for it, such as:
A Payroll Software will require your complete business information, including the legal name, address and DBA of the business, so it’s important that your business is already registered as an authorized entity. If not, get it registered now.
The main purpose of HR payroll software is to manage employees. And to do that properly, it will need your employees’ details, including their names, addresses, PAN, bank account, tax status, among others. You can get it manually from your employees or ask them to fill their respective details in the software.
HRMS Software also keeps track of and manages employees’ salaries, so it will also need information related to the pay period for different employees in your organisation.
In addition to payment period or frequency, you must also provide information related to the payment method/s you use to pay your employees. This may include bank deposit, cash, cheque, etc. The payroll software will need this information in order to manage and streamline other processes.
Payroll software must preferably be able to assist with taxation and compliance. So, it will need you to have a clear idea of the tax status of your employees. Make sure to provide this information to the software.
Previous Payroll Records
If you are switching from one payroll software to another, you can directly feed data from the old software to the current one, instead of wasting time to manually enter all employees and organisation details into the software.
It is the date when you officially start using your payroll software or make it live for your organisation. There must be preferably some gap between the date when you purchase it and the start date to ensure it has all the data it needs in order to operate properly. Take your time to understand the software and how it works before you decide to go live.
Choosing the Right HR Payroll Software
Before you start shopping around for the best HR software in India, make sure that you properly understand your business needs. It’s crucial that your payroll software is in line with your business needs, otherwise, you will just end up wasting money.
Find out what you want from your payroll software or what features it must have. Make sure that the software has all the essential features like salary calculation, leave management, payslip generation, reimbursements, data security, etc.
I hope this quick yet complete HR Software Guide helps you out in getting familiar with your new Payroll System. If you are looking to buy the best, feature-rich HR Payroll software, do check out the COGXIM Genius HRM Payroll Software – A complete tool for all employee needs.